SOCA Fall 2021 by-ELECTIONs
SFU Students of Caribbean and African Ancestry is holding a BY-ELECTION for THE EXECUTIVE TEAM for the following vacant roles:
- Vice-President (VP)
- External Relations Officer (ERO)
- Information Technology Officer (ITO)
Nominations Oct 4 - 13 | Voting Period Oct 25 - 27
Please read Fall 2021 SOCA By-Elections Policies
Nomination Link: https://bit.ly/SOCAFallNominations2021
Other Important Links: Constitution | SOCA Manual | | Nominating Committee Report Spring 2021
Election Candidates will be announced on Oct 14
Candidates will have until Voting Days Oct 25 - Oct 27 to get persons out to the SOCA Election.
Election voting shall be held between Oct 25 - Oct 27. Ballot Closes at 11:59pm. Results will be Announced by Oct 29, and will be ratified on Oct 29 at SOCA General Meeting.
Must be an SFU Undergraduate or Graduate student, as well as a SOCA member (Via website sign-up) to be eligible to run.
To be eligible to vote, must be a registered member of SOCA by no later than 6:00pm Oct 24.
(The term of these positions will last until March 2022 when a full election will be held for all positions)
See functions of each executive below.
Responsibilities of the Executive members are as follows:
4.1 President: shall conduct all executive or general meetings; shall provide
strategic focus for the objectives of the organization; represent the
organization to Simon Fraser Student Society and the University
administrative body and other committees that require a representative of
the Association; shall co-ordinate all organization activities; is ex-officio
member of all committees within the organization; is responsible for
promoting the organization to the campus community; In the event that
the executive wishes to elect multiple presidents, the title will reflect that
of Co-President; write an annual report on all activities done in the
organization for the past year and a continuity report for the next
executive member who will fill this position.
4.2 Vice-President: With the president, shall provide strategic focus for the
objectives of the organization; shall assist the president in all duties; shall
be a temporary replacement for a member of the Executive, if/when the
member is unable to complete his/her duties or term; shall oversee access
to Association’s assets and resources, particularly the Association office
and all Association resources maintained therein; shall work closely with
the President to create comprehensive recruitment strategies for the
augmentation of an enthusiastic membership.
4.3 VP External Relations/ERO: shall represent Association objectives to
independent organizations and associations; shall co-ordinate
correspondence between the Association and external sponsors,
organizations and associations; shall liaise with Internal Relations Officer
concerning communiqués of relevance to general membership; shall liaise
with Information Technology Officer to ensure relevant information is
posted on the official Association website; shall be in charge of the external
distribution of promotional materials prior to official Association events.
4.4 VP Internal Relations/IRO: shall represent Association objectives to on campus
organizations and associations; shall co-ordinate correspondence
between the Association and internal sponsors, organizations and
associations; shall liaise with External Relations Officer concerning
communiqués of relevance to general membership; shall liaise with
Information Technology Officer to ensure relevant information is posted
on the official Association website; shall oversee the internal distribution
of promotional materials prior to official Association events.
4.5 Secretary: shall record and maintain the records of Executive and
General meetings; shall maintain a membership list and records of
membership presence at all meetings; shall maintain the association’s
poster boards in accordance with the directions of the Executive; shall
prepare and present regular reports of organization activities to the general
membership and oversees all general communiqués within the
4.7 Information Technology Officer: shall oversee the operation and
development of the Association website; shall formulate and oversee
technological initiatives which effectively support the Association
objectives; shall assist the Executive Committee on all supplementary
aspects which require the intricate knowledge of Information Technology
4.6 Treasurer: shall maintain a record of the allocation of Association funds
for the duration of his/her tenure, specifically an account of funds
received and spent; shall maintain a detailed record of the Association’s
assets and liabilities, including all materials either purchased by or on
loan to the Association; shall prepare a draft budget ahead of the next
semester based on proposed functions and events to be undertaken by the
4.8 Events Coordinator: shall be responsible for the planning and organizing
of the association’s events; shall liaise with External & Internal Relations
Officer concerning upcoming and potential sponsorships for proposed
events; shall liaise with the executive body concerning upcoming &
potential events; shall be the primary contact person for all events.
4.9 Exec-at-Large: Shall take on responsibilities that fit within his or her
capabilities and time constraints; It is not mandatory that the Exec-at-large
have a specific portfolio; In the event that the Exec-At-Large has a
specific portfolio, the name of the position may be renamed to be in
accordance to the roles of the portfolio, for example, a First Year
* By filling this nomination form, you agree that your contact information will be shared with the Election Nominating Committee, and the information entered here will be used for the purposes of the Fall 2021 SOCA By-Elections
* By filling this form, you agree to attend the transition retreats, join and communicate effectively in the whatsapp group during your tenure (both in the executive group and the general members whatsapp), and will do 2-5 hours o work per week on average for your portfolio including monitoring emails relevant to your portfolio